VJU Visitor Registration

This form supports smoother visitor acceptance and VNU reporting operations. Some submitted information may be published on the visitor calendar for coordination.
Checking relay status...
Open Visitor Calendar
VJU Proxy Registration Workspace
Verified staff account: . You are submitting on behalf of a visitor. Fields identified as optional may be completed later by the visitor.
Check Existing Registration

Check, edit, delete, or reuse a previous registration.

2. Visitor Profile

Primary visitor profile for this registration.

Please select a title.
Please input full name.
Please select gender.
Optional for VJU proxy registration.
Please input nationality.
Enter in yyyymmdd format or select from the calendar.
Optional for VJU proxy registration.
Please input a valid date.
Optional for VJU proxy registration.
Please select occupation.
Optional for VJU proxy registration.
Please input organization.
Optional for VJU proxy registration.
Please input department or program.
Choose the option that best matches how we can reach you during the visit.
Optional for VJU proxy registration. If unknown, the system records that the number must be obtained later.
Please select phone contact status.
Note: For safety management, the contact information entered here may be notified to related parties. If you prefer not to share SNS details, please choose a standard phone number option instead.
Optional for VJU proxy registration.
Please input a valid email.
Optional for VJU proxy registration.
Please input passport number.
Note: Notifications will still be sent to the visitor as well.

3. Visit Details

Date of Arrival and Departure are managed in Hanoi time.

Please input a valid arrival date.
Optional for VJU proxy registration. If traveler email is known, the safe-arrival request is sent around 13:00 when arrival time is unknown.
Please enter the estimated arrival time (HHMM or HH:MM).
Please input a valid departure date.
Optional.
Please enter a valid departure time (HHMM or HH:MM).
Enter the date shown on your ticket in yyyymmdd format. The input will automatically format after 8 digits. For example, if your flight is on 2026/04/01 at 00:10 or 23:55, enter 20260401. For time fields, enter HHMM or HH:MM. The system checks after the registered arrival time on a periodic schedule, so reminders and overdue alerts may be sent shortly after the exact time.
Multiple selections are allowed.
Please select purpose.

Doctoral Program

Master's Programs

Engineer's Programs

Bachelor's Programs

Language Education

Functional Departments

Select at least one program or department.
Use comma to separate multiple addresses.
Please input valid host email address(es).
No file selected
or
Upload up to 3 travel schedule files (PDF, DOCX, Excel, TXT, JPG, or PNG; max 15MB each). Or enter the details as text.
Travel schedule not entered yet. Upload a file or enter the itinerary text before submitting.
File size exceeds 15MB limit.

4. Budget & Additional Information

If there are requests to coordinate, administrators and relevant parties will receive follow-up notice.

Please select budget source.
Use this field to report usability issues or suggest improvements to the Visitor Form.
Submission first returns acceptance quickly; completion email may arrive shortly after background processing.